Services · Ecommerce development · HR management subscription sites
Codeeo offers HR management subscription website development USA software companies rely on when their customers are spread across many states, each with its own tax and consumer rules. We build pricing pages, self-serve checkout, contract billing, sales tax handling that follows economic nexus, renewal and cancellation flows that respect federal and state law, and the account area where HR admins manage plans and invoices. The platform lets one billing team serve a five person shop in Ohio and a national employer with entities in thirty states.
This work covers how your HR product is priced, sold, taxed and renewed. The HR application itself and any mobile app sit outside this scope. We work with US clients remotely, and discovery, design reviews and demos all run by video call.
200+ companies across the US and the UAEFrom a first store to a listed developer
What a national platform needs
Selling HR software nationally looks like a pricing problem and turns out to be a compliance and operations problem. Since the Supreme Court's 2018 Wayfair decision, states can require remote sellers to collect sales tax once sales into the state cross a threshold, and states disagree on whether SaaS is taxable at all. Texas taxes part of the charge, New York treats SaaS as prewritten software, and California begins taxing it in 2027. Federal law under ROSCA governs online recurring charges, and many states add automatic renewal statutes. Employers in the public sector ask for accessibility conformance reports, and benefits modules may raise HIPAA questions. The capabilities below are what we build so that complexity stays inside the platform rather than in your finance team's inbox.
A tax engine tracks sales and transactions by state, warns before you cross a registration threshold and applies each state's treatment of SaaS once you register. Exemption certificates for nonprofits, schools and public employers are collected at checkout and stored against the account.
New tax obligations are spotted before they become back taxes.
Some vendors prefer a merchant of record such as Paddle, which collects and files tax for them in exchange for a share of each payment. Others bill directly and register where needed. We set up either model and plan the switch between them as your volume grows.
A tax model that fits your stage instead of fighting it.
Per employee per month pricing with platform minimums, module bundles for payroll, benefits, time and talent, and annual discounts. Pricing pages explain what each plan includes in plain language and route larger employers to a sales conversation.
Buyers understand the price before they book a call.
ROSCA requires clear disclosure of material terms, express informed consent and a simple way to stop recurring charges for online consumer sign-ups. The FTC's 2024 click to cancel rule was vacated in 2025, but state renewal laws remain. We build disclosures, reminders and online cancellation that satisfy the strictest rules you face.
One compliant flow instead of a patchwork by state.
Cards, Apple Pay and Google Pay for small accounts, ACH debit under Nacha rules for mid-size employers, and invoices payable by ACH credit, wire or check for contracts. Hosted payment fields keep card data with the provider and your PCI DSS 4.0 scope minimal.
Finance teams can pay the way their policies require.
Pricing, checkout and account screens built to WCAG 2.2 AA, which also covers the WCAG 2.1 AA level the ADA rule for state and local government websites points to. We prepare an accessibility conformance report in the VPAT format federal and many state buyers request under Section 508.
Public sector deals do not stall at accessibility review.
If a module handles group health plan data, HIPAA business associate terms may apply, so we make them part of that plan's purchase. Time clock features using fingerprints or face scans need consent support for employers subject to Illinois BIPA and similar laws, which we reflect in add-on terms.
Sensitive modules are sold with the terms they need.
Many HR products reach employers through brokers, PEOs, accountants and payroll partners. We build partner accounts, referral tracking, wholesale pricing and commission reports, with the option for a partner to pay on behalf of several clients.
Partner revenue is billed and paid out from the same system.
Failed payments trigger retries timed to common US pay cycles, card updater checks and reminders sent to the billing contact rather than the HR user. Features tied to payroll runs or benefits enrollment windows are protected during a grace period, because cutting them off harms employees who had no part in the missed payment.
Revenue is recovered without disrupting anyone's paycheck.
Admins change plans, add modules, update payment methods and download invoices and W-9 forms themselves. Every change flows to your product through an entitlement service, so access always matches what the customer pays for.
Billing and product access never drift apart.
Who this is for
HR software in the United States is sold by thousands of vendors, from niche tools for restaurant scheduling to full suites covering payroll, benefits and talent. The commercial challenge changes with reach: a product sold in three states faces a handful of rules, while one sold in forty faces a different tax answer almost everywhere. HR management SaaS website development USA vendors commission from us usually begins when that spread starts to show up as manual work and audit risk. The fix is rarely a new pricing page alone; it is a billing model, a tax approach and an account structure that hold up as the customer list spreads across the map. These are the four starting points we see most.
You built a customer base in one region and are now signing employers elsewhere. Your billing was set up for one state's tax and one set of payment habits. We add nexus monitoring, state tax rules, exemption handling and the contract options larger out of state employers expect, then plan the rollout state by state as registrations are completed.
Expansion is planned around registrations, not ahead of them.
Much of your revenue arrives through partners who bundle your product with their own services. Partners need their own pricing, their own invoices and visibility of the clients they brought. We build partner portals, commission calculations and billing that can charge the partner, the employer or both, depending on the agreement.
School districts, counties and state agencies are buying HR software, and they arrive with accessibility, data residency and procurement requirements. We build quote routes for public buyers, accessibility documentation, exemption certificate handling and invoices that fit government accounts payable processes.
You have acquired two or three HR products, each with its own billing system, price list and customer terms. We design one subscription model that can hold all of them, migrate customers with their existing terms honored and give finance a single view of recurring revenue across the group.
Each acquired customer base keeps its terms until renewal.
How we work
Codeeo has delivered 200+ projects across the UAE and the US, with a team of 80+ across Dubai, Riyadh and Karachi and a rating of 4.7 from 23 Google reviews. US clients work with us remotely: discovery, reviews and sprint demos happen by video call, and every decision is written into a shared project space. Because a national billing platform affects sales, finance, legal and engineering, we ask each to name an owner at the start. Before the first session we request your price list, sample invoices, the states you sell into and any partner agreements, so discovery time goes on decisions.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
We regularly build with Next.js or React for the site and account area, Stripe Billing, Chargebee, Recurly or Maxio for subscriptions, Avalara, Anrok or Stripe Tax for sales tax, Paddle as a merchant of record option, and Salesforce or HubSpot for sales.
01Web
02Commerce
03Data and cloud
04Marketing and tracking
It depends on states, contract types and how much billing has to move.
A new vendor launching self-serve plans in a few states can go live far sooner than a platform migrating thousands of customers across many states, with partner billing and public sector contracts. We set the timeline after discovery and break it into releases, so the pricing site and core billing can launch first while partner portals or additional states follow in planned stages. Tax registrations in new states often set the pace more than engineering does, so we plan releases around when those registrations are expected to be in place.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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