Services · Ecommerce development · Inventory management subscription sites
Codeeo offers inventory management subscription website development New York software companies use to sell, bill and renew their product. We build the pricing site, order forms, recurring billing, invoices and the customer account area for vendors whose buyers are restaurant groups, specialty grocers, wholesalers at Hunts Point, fashion houses in the Garment District and jewelers on 47th Street. These buyers ask hard questions about security, invoices and contract terms, and the platform has to answer them before procurement signs.
New York adds its own rules. The state taxes prewritten software, including remotely accessed software, and the SHIELD Act sets data security duties for anyone holding New Yorkers' private information. Both show up in how the billing system is designed.
200+ companies across the US and the UAEFrom a first store to a listed developer
What the platform covers
In New York, a large share of inventory software revenue comes from customers with several entities and a finance department. A restaurant group might run twelve locations as separate companies. A food distributor in the Bronx wants one master agreement and separate invoices for each depot. A luxury retailer wants single sign-on and a security review before anyone touches a card form.
Self-serve checkout still matters for the independent cafe or the single boutique, so the platform supports both. The capabilities below lean toward contract billing, entity structure and invoice detail, because that is where New York deals stall. Each one reads from a single catalog of plans and terms in your billing provider, and your application enforces limits through an entitlement service we build, so a signed order form and a card checkout produce the same kind of subscription underneath.
Sales reps build a quote from the plan catalog, apply approved discounts, and send an order form the buyer signs online. The signed form creates the subscription, the first invoice and the customer workspace automatically, so nobody retypes contract terms into billing. Discount approvals follow rules your sales leader sets, so a rep cannot quietly give away a year of margin.
Signed deals become live accounts the same day.
A group company with several legal entities gets a parent account, child accounts per entity or location, and a choice of consolidated or separate invoices. Permissions let a location manager see their own site while the group controller sees everything. Adding or selling a location moves it between parents without breaking its history.
Billing follows the customer's legal structure, not yours.
New York generally exempts services such as training only when the charge is reasonable and separately stated on the invoice. We design invoice templates and the catalog so subscription fees, onboarding and training appear as distinct lines, and the tax engine treats each one correctly.
Invoices that support the tax position your adviser takes.
Sales tax in New York depends on where the customer uses the software, with local rates in New York City differing from upstate counties. Customer addresses are validated at signup, multi-location customers can allocate use across sites, and exemption certificates are stored in the tax engine.
Correct rates for Manhattan, Long Island and beyond.
PO numbers required before invoicing where the customer asks for it, net terms per account, remittance details and ACH or check payment instructions. The portal shows open, paid and overdue invoices, and reminders go to the billing contact rather than the warehouse manager. When a PO runs out, the account owner is warned before the next invoice is due.
Fewer invoices rejected by accounts payable.
Enterprise plans can include SAML or OpenID Connect sign-on so the customer's IT team controls who reaches the billing area. Smaller accounts keep email login with multi-factor authentication. Billing roles stay separate from operational roles. Session lengths, password rules and admin lockouts are configurable, and every sign-in to billing is logged for the customer's own audits.
Security reviews answered with working controls.
A public page describing your hosting, encryption, access controls and incident process, plus a gated area for security questionnaires and policies under NDA. It reflects controls you actually run; we do not write claims of certifications you do not hold. Requests for documents are tracked, so sales can see which prospects have reached the security stage.
Procurement teams get answers before they ask.
A single cafe in Astoria or a boutique in SoHo can still buy a starter plan by card, Apple Pay or Google Pay through hosted fields. Upgrades into contract plans hand over to sales without losing the account history. Prices and limits are taken from the same catalog the contracts use.
Small customers buy online, large ones through sales.
Renewal dates, notice periods and price changes tracked per contract, with reminders to your account team and to the customer ahead of renewal. Consumer plans, if any, follow New York's automatic renewal rules on clear disclosure and easy cancellation. Price increases are scheduled in advance and applied only on the agreed date.
No surprise renewals and no missed ones.
Dashboards for recurring revenue by plan and customer segment, expansion from new locations, churn with recorded reasons, and receivables aging for invoice customers. Data flows to your accounting system and to Power BI or a similar tool, so the CFO and the board read figures from the same source as the billing team.
Revenue and collections visible without spreadsheet exports.
Who this is for
New York's stock-holding businesses are unusually varied: dense restaurant and grocery networks across the five boroughs, wholesale food markets, garment and accessories firms in Midtown, jewelry and watch dealers, and distributors operating from Long Island City and New Jersey. Teams looking for inventory management SaaS website development New York buyers will trust usually match one of these four profiles. Many combine two of them, and the scope reflects whichever part of billing is causing the most friction today. We ask about your three largest customers first.
Your customers run many locations under different entities and change their portfolio often, opening a site in Williamsburg and closing one in Midtown. We build account hierarchies, per-location pricing and simple add and remove flows with proration, so the group controller is never surprised by an invoice after a location changes hands. Group-level reports show spend by brand and location, which owners use when deciding which concepts to grow and which to close. Seasonal sites, such as summer kiosks, can be billed for active months only.
Location churn is normal; billing must absorb it.
Jewelry, watches, art and luxury goods need serial tracking and tight access control, and your buyers expect the same care from the billing side. We add stronger authentication, audit logs on billing changes and careful handling of customer data in line with the SHIELD Act's reasonable safeguard requirements. Customer records are kept to what billing needs, and staff access is reviewed through permissions your team controls. Billing exports are restricted to named roles. Billing staff never see inventory valuations or serial records.
Buyers in this trade judge the vendor by its security.
Every deal so far has gone through sales and a custom contract. You want a self-serve tier for smaller operators without undercutting enterprise pricing. We design the catalog so self-serve plans have clear limits and a guided route into a sales conversation when a customer outgrows them. Self-serve accounts that reach those limits trigger a notification to sales, with their usage history attached, so the first call starts from facts rather than a cold pitch. Enterprise prices remain private and are quoted only by sales.
Tier limits protect the enterprise price list.
Invoices are created by hand each month and renewals live in a calendar. We move contracts, renewal dates and payment methods into a billing provider, connect it to your accounting system and set up reports for recurring revenue, deferred revenue inputs and collections. Existing customers see no change in how they pay until the new invoices start, and we write the customer notice with you so the switch causes few questions. Open balances move across with their original due dates intact.
Finance keeps its ledger; billing gains structure.
How we work
We work with New York clients remotely, holding discovery, design reviews and user acceptance testing over video calls. Codeeo has 80+ people across Dubai, Riyadh and Karachi, has delivered 200+ projects across the UAE and the US, and holds a 4.7 rating from 23 Google reviews. Inventory management subscription platform development New York teams commission from us touches sales operations as well as finance, so we ask for a contact from each and keep decisions recorded where everyone can see them.
Work is split into short phases, each ending with a demo on the staging site and a written list of what changed. Billing changes are tested against sandbox accounts that mirror your real customer types, such as a multi-entity restaurant group, a single boutique and a wholesaler on net terms, before anything reaches production.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
Typical builds combine Next.js for the site, trust center and portal with Chargebee, Recurly, Maxio or Stripe Billing, a tax engine such as Avalara or Stripe Tax, e-signature through tools like DocuSign, and accounting sync with NetSuite, QuickBooks or Business Central.
01Web
02Commerce
03Data and cloud
04Marketing and tracking
A great deal, because contract billing drives most of the complexity.
A card-only product with a few plans is relatively simple. Custom order forms, multi-entity customers, PO requirements, ramped pricing and separately stated services add design, build and migration work. Cost and timing therefore follow the variety of contracts you sell, the number of live accounts to migrate and the systems we connect. We document all of that in discovery so the estimate rests on your real contracts. If your pricing is still changing, we can phase the work so the self-serve tier launches first and contract billing follows once terms settle.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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