Services · Mobile app development · Legal services apps
Codeeo handles legal services app development New York firms need when clients expect to reach counsel from a phone on the subway as easily as from a Midtown conference room. We build the client app for iOS and Android and the firm dashboard behind it, covering intake, engagement letters, document exchange, case updates and billing. Each part is shaped by the New York Rules of Professional Conduct, the SHIELD Act and the way New York firms actually run a matter.
We have no New York office. Codeeo's team of 80+ sits in Dubai, Riyadh and Karachi and works remotely with clients in the city, so discovery sessions, reviews and demos take place over video call with written follow ups that partners can read and approve between court appearances.
200+ companies across the US and the UAEFrom a first store to a listed developer
Capabilities
New York asks a lot of lawyers on technology. Since July 2023, attorneys renewing registration need a CLE credit in cybersecurity, privacy and data protection. The SHIELD Act requires reasonable safeguards for private information of New York residents. Rule 7.1 governs advertising, including the "Attorney Advertising" label and keeping copies of online content. An app that ignores any of this becomes a problem the firm's general counsel has to fix later. So we start from these rules and build features a client in Astoria or a fund manager in Hudson Yards can use without a manual.
New York's Part 1215 generally requires a written letter of engagement or retainer agreement for civil matters. The app sends the letter once a lawyer accepts the matter, explains scope and fee basis in readable sections, and captures the client's signature with a timestamp.
Every new civil matter starts with signed terms on file.
Lawyer booking app development New York firms commission often has to handle a Manhattan office, a Brooklyn or Queens location and video slots. Clients choose the format, answer pre-meeting questions and get reminders with the nearest subway stop for in person visits.
Clients arrive at the right office, on time, with documents ready.
New York City clients speak Spanish, Chinese, Russian, Bengali, Haitian Creole and many other languages. We build intake and notices in the languages your firm serves, reviewed by your staff, and route each message to a team member who reads it.
Immigration, housing and family clients can explain their situation fully.
Public facing app content, push campaigns and store listings are versioned, labeled and kept with approval records. That makes it easier to meet New York's rules on pre-approval and on retaining copies of computer accessed communications. Website content and app content can share one archive.
The firm can show what any screen said on any date.
Prospective clients give party names and the court or agency involved before describing the problem. The app checks those names against your conflicts database, and only then invites the full narrative, protecting both the client and the firm.
Conflicts surface before sensitive facts reach the firm.
Checklists differ for a landlord tenant case, an immigration petition and a commercial dispute. Clients see the list for their matter, upload scans or photos, and staff mark each item accepted or ask for a clearer copy.
Files reach completeness faster, with less back and forth.
Staff record index numbers, courts and appearance dates, including Housing Court and Supreme Court parts, and the app reminds clients what to bring and where to go. The app stores references only; filing stays with your attorneys. Adjourned dates are updated in one place and reach the client at once.
Fewer missed appearances and fewer surprised clients.
Retainers and advances go to the attorney trust account or IOLA account; earned fees go to operating. Apple Pay, Google Pay, cards and ACH run through a legal processor that keeps fees and chargebacks away from client funds.
Billing that follows Rule 1.15 without manual sorting.
Encryption, role based access, multi-factor login for staff, audit logs and breach response procedures are built in. Vendors that touch client data are listed with their security terms, which also supports your attorneys' cybersecurity CLE obligations in practice.
Reasonable safeguards the firm can document and explain.
Partners, associates, paralegals, intake coordinators and billing staff each see what their role needs. Assignment queues, response time tracking and an audit trail of file access make supervision visible, and reports show enquiries by borough, practice area and referral source.
Management sees workload and response times without asking for a spreadsheet.
Who it suits
The legal market in New York is not one market. A large firm in Midtown, an immigration practice in Jackson Heights and a nonprofit legal services provider in the Bronx all serve clients through screens, but for very different reasons, and with very different budgets and staff. We scope the first release around the work that costs your team the most time today, whether that is chasing documents, answering status calls or screening eligibility, then plan what follows in later releases.
Firms around Midtown and the Financial District serve corporate clients who want status, documents and invoices on demand. Law firm app development New York corporate clients appreciate focuses on secure deal rooms, approval flows, matter budgets and billing history, with company accounts that give a general counsel and their team separate permissions. Matter budgets and work in progress summaries let in house teams track spend against approvals, and outside counsel guidelines can be shown alongside each matter so billing questions come up early rather than at invoice time.
Corporate clients judge a firm by how easily they find a document.
Clients in these matters often move between addresses, phones and languages. We build multilingual intake, document checklists for petitions or custody filings, appointment reminders and secure messaging that survives a phone number change, so the case file stays complete. Notifications are worded discreetly so a lock screen never reveals the type of matter, which matters when a phone is shared with family members. Staff can also see when a client last opened the app, a useful signal before a filing deadline.
Landlord and tenant matters run on short timelines. Apps for these practices push appearance reminders, collect leases, notices and rent records, and let clients confirm attendance. Firms representing landlords use the same tools to gather building documents from property managers. Because many tenants and small landlords use prepaid phones and limited data plans, we keep the app light, make documents uploadable as photos, and let reminders fall back to text messages when push notifications are switched off.
Short deadlines reward fast document collection.
Nonprofit providers handle many eligibility screens with limited staff. We build intake that collects eligibility facts first, routes cases by borough and practice area, and reports on volume for funders, with privacy controls suited to vulnerable clients. Grant reporting pulls from the same data, so staff stop maintaining separate spreadsheets for each funder. Clients who do not qualify can be shown referral options your organization approves, rather than a dead end.
Eligibility screening first saves scarce attorney time.
Working together
A fixed scope first release is the usual start, followed by a retainer for maintenance and new features. Larger firms with a long technology roadmap sometimes prefer a dedicated team inside their own process. Cost moves with the number of client languages, the integrations needed, whether payments route to IOLA or trust accounts, the volume of legacy data to migrate, and how much reporting management wants. We set each of these out in a written scope before development begins. Where a feature carries regulatory work, such as advertising archiving or IOLA routing, we say so, because review time with your counsel affects the schedule as much as development does.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
We use native or cross platform builds, encrypted cloud hosting and APIs into the practice management, document and billing systems New York firms already use. Documentation is handed over with the code so your firm can change developers without starting again.
01Mobile
02Data and cloud
03Marketing and tracking
Yes, because New York's own rules shape several features.
Part 1215 engagement letters, the Rule 7.1 advertising label and retention rules, IOLA accounts and the SHIELD Act all touch an app's design. New York also asks attorneys to complete cybersecurity, privacy and data protection CLE, so partners tend to ask sharper security questions. We plan for these from the first workshop rather than retrofitting them, which avoids rework before launch. Clients notice the difference too, because the engagement letter and document checklist arrive together on day one.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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