Services · Ecommerce development · Appointment booking sites
Codeeo builds booking websites for US companies that sell appointments in more than one city or state: franchise salon and fitness brands, dental and physical therapy groups, wellness chains, auto service networks and national home service companies. Customers find the nearest location, book a provider, pay a deposit or the full price, and receive a receipt with the right tax for where the service happens. Head office controls services, prices and policies once, while each location keeps its own calendar, staff and payouts.
This is online booking system development in the USA for multi-location operators: the storefront, the scheduling engine and the payment layer. It is planned around federal rules and the state laws that change as you open in new markets.
200+ companies across the US and the UAEFrom a first store to a listed developer
Platform capabilities
Selling appointments across the country raises questions a one location business never meets. Since the Supreme Court's 2018 decision in South Dakota v. Wayfair, states can require sellers without a physical presence to collect sales tax, and each state decides which services, products, gift cards and packages are taxable. Privacy duties now differ between states that have passed comprehensive laws and those that have not. Franchise systems need money to reach the right legal entity. Healthcare brands need HIPAA safeguards on booking and intake. And every location still needs fast, accurate local pages so people searching nearby can book. These are the building blocks we combine for national operators.
Customers enter a ZIP code or share their location and see the nearest branches with real next available times. Each branch has its own page, services, providers and hours, generated from one master record so a new opening goes live by filling in a form rather than commissioning a new page.
New locations start taking bookings the day they open.
Head office defines services, durations, descriptions and base prices once. Locations can be allowed to adjust prices, hide services they do not offer or add local ones, within limits you set. Every change is logged with who made it, which matters when a franchisee disputes a price.
Brand consistency without blocking local decisions.
Taxability of services varies widely between states, and rates vary by city and county. The platform marks each service and product per state, applies the rate for the location where the service is delivered, and can connect to a tax engine such as Avalara or Stripe Tax for rates and filings.
Accurate tax on every receipt as you enter new states.
Corporate stores and franchisees often bank separately. Using marketplace style processor features such as Stripe Connect, each booking settles to the location's own account while royalties or platform fees go to head office automatically, with refunds pulled from the correct entity.
Money reaches the right company without manual transfers.
Sell gift cards and treatment or class packages online that can be redeemed at any location. The federal CARD Act generally stops gift card funds expiring within five years of issue, and several states go further, so expiry and fee terms are configured per state.
Prepaid revenue that works anywhere in your network.
The FTC's fees rule covers live events and short-term lodging, but the FTC Act still bans deceptive pricing, and states such as California require mandatory fees inside the advertised price. We show all-in prices nationally, which keeps one simple rule across every state you operate in.
One honest pricing standard instead of fifty variants.
For covered dental, medical and therapy brands, booking and intake run on hosting and vendors that sign business associate agreements, advertising pixels stay off pages that reveal a condition or provider choice, and staff access is limited by role. HSA and FSA cards are accepted where your processor supports them.
Patients book online without the brand taking on avoidable risk.
Massage therapists, cosmetologists, hygienists and therapists are licensed by state boards. Provider profiles can show license type and state, with expiry dates tracked in the admin so a provider whose license lapses stops appearing for booking until it is renewed.
Customers only book providers who can legally serve them.
Notices, consent, opt-out of targeted advertising, Global Privacy Control signals and data rights requests are built once and switched on where a state law applies, including California, Texas, Virginia, Colorado and others. Requests are logged with deadlines for your privacy team.
Expansion into a new state does not mean a rebuild.
Compare bookings, deposits, no-shows, refunds and revenue by location, region and brand, and track which locations are live, in setup or paused. Data can feed your warehouse or a BI tool such as Power BI for finance and operations teams.
Leadership sees the whole network in one place.
Who this is for nationally
Single location tools work until a business crosses state lines, takes on franchisees or starts handling health data at scale. Then pricing control, tax, payouts and privacy start pulling in different directions. A national booking platform pulls them back together under one brand and one set of data. Growth through acquisition makes it sharper still, because each new practice or franchise often arrives with its own scheduler, its own processor and its own customer list. Consolidating those onto one platform protects the customer relationship and gives finance one version of the numbers. The four situations below are where we usually start.
Franchisors want one booking experience across every territory and control over brand, services and promotions, while franchisees need their own calendars, staff, bank accounts and local prices within agreed limits. The platform supports both, with royalty splits at the moment of payment and reporting the franchisor can use for audits and benchmarks.
Franchise agreements decide what each franchisee may change.
Groups growing through acquisition often inherit several practice systems. A single patient facing booking site, connected to each practice system through APIs or scheduled syncs, gives patients one front door while clinics keep their records where they are. HIPAA safeguards, intake and insurance details collection are designed in from the first sprint.
Integration depth depends on what each practice system exposes.
Pest control, cleaning, detailing and auto repair networks sell windows or bays rather than chairs. Customers enter an address or vehicle, see the branch that serves them and book a time window or service bay, paying a deposit or saving a card. Branches keep their own capacity and staff while the brand runs national campaigns.
Coaching, tutoring, nutrition and consulting firms that serve clients in many states book video sessions alongside in person ones. The site handles time zones, provider eligibility by state where licensing applies, prepaid programs and parental accounts for services aimed at children, with COPPA in mind.
State licensing for remote services is confirmed by your counsel.
How we work with US companies
With 200+ projects delivered across the UAE and the US, a team of 80+ based in Dubai, Riyadh and Karachi, and a 4.7 rating from 23 Google reviews, Codeeo is built for multi-phase programs. We work with US clients remotely: discovery, reviews, training and rollout coordination run by video call. Cost depends on the number of locations and entities, how payouts and royalties are structured, tax and privacy scope, HIPAA needs, the practice or field systems to integrate and the size of the data migration.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
We generally build with Next.js or Laravel, a headless CMS, a relational database designed for multi-location scheduling and processors such as Stripe, Adyen or Square. Where a brand already runs Dynamics 365 or another CRM, booking data flows into it, and location data can sync with Google Business Profile listings so hours and booking links stay consistent across every market.
01Web
02Commerce
03Data and cloud
04Marketing and tracking
Tax, privacy, payouts and licensing all change by state, so the platform has to as well.
A single city site can hard code one tax rate, one privacy notice and one bank account. A national platform sets taxability per state and rate per location, switches privacy features on where state laws apply, routes payments to the right entity and tracks provider licenses by state. It also needs a location finder, templated location pages and a rollout process so new openings go live quickly. We design all of that into the data model from the start, because adding it later means rebuilding the core.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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