Sell payroll plans to New York employers, with every invoice taxed right.

At checkout and in the account, customers list where their payroll users work. If an employer's admins sit in Manhattan and a satellite office is in Westchester, the tax engine can allocate the charge between locations, as New York allows for software used in several places, with the allocation stored on each invoice. Customers can update the split when they open or close an office.

New York City has a very large nonprofit sector, and many qualifying organizations buy tax-free with an exempt organization certificate. The account area accepts the certificate upload, flags it for review by your team, and the billing engine drops sales tax from that account once approved, with an expiry reminder where relevant.

A restaurant group with locations in Brooklyn, Queens and Manhattan may run each site as a separate company. Pricing pages explain how multiple companies are billed, and checkout lets the owner add every entity at once, each with its own plan, or combine them into one group invoice. Owners can move a location between plans later without affecting the others.

New York's automatic renewal law, General Business Law section 527-a, requires clear terms and an easy way to cancel for consumer subscriptions. Payroll buyers are mainly businesses, but we follow the same pattern for everyone: terms beside the payment button, reminders before annual renewals and online cancellation.

The New York SHIELD Act requires reasonable safeguards for private information such as account numbers combined with access codes. We keep card and bank details with the payment processor through tokens, limit staff access to billing records, log changes, and document an incident response plan for the site.

Hosted card fields keep card numbers out of your systems and your PCI DSS scope narrow. ACH debit comes with a stored authorization meeting Nacha rules, which many New York firms prefer for recurring software spend. Every method is tokenized so renewals run without re-entry. Larger customers can also pay annual invoices by bank transfer against a purchase order.

Your payroll product reports workers paid each period and the billing engine charges for them, with rules for minimums, contractors, seasonal staff and employees paid only a final check. Plan upgrades mid-cycle are prorated and downgrades wait for renewal. Each invoice shows the count so the customer can check it against their own records.

Numbered invoices show the legal entity, the tax allocation by location, the exemption status where it applies and the headcount for the period. Billing contacts can differ from account owners, so an outside accountant receives invoices directly and downloads past ones from the portal.

New York owners speak Spanish, Chinese, Russian, Bengali, Korean, Haitian Creole and many more. We usually start with English and Spanish across pricing, checkout and emails, and set up the content so a Chinese or Russian version for Flushing or Brighton Beach buyers is a translation task, not a rebuild. Translators who know payroll vocabulary write each version.

Each paid checkout creates the company and admin user in your payroll product through its API, sets plan limits, and updates the CRM so your sales team sees new New York accounts and abandoned checkouts the same day. If your product is briefly unavailable, queued webhooks retry until both systems agree.