Services · Mobile app development · Procurement apps
Codeeo handles procurement software development in Dallas for corporate shared service teams, distributors along the logistics corridors and firms that sell to Texas public buyers. We build requisitions, approvals, supplier onboarding, bid tracking and three way invoice matching as one system shaped around how your buyers already work, with Texas privacy law, state vendor programs and your ERP accounted for from the first sprint, so purchasing stops living in inboxes and spreadsheets.
Our team works remotely with clients in Dallas and across North Texas. Discovery, design reviews and demos run by video call, and every decision is written down so your finance, IT and purchasing leads see the same scope at the same time.
200+ companies across the US and the UAEFrom a first store to a listed developer
What we build
Many companies in Dallas run purchasing from a regional headquarters in Uptown, Las Colinas or up the Dallas North Tollway in Plano, while the spending happens at warehouses in southern Dallas, job sites across the Metroplex and branches in other states. That gap is where approvals stall and maverick spend grows. As a procurement software development company Dallas teams can bring a messy process to, we start from the request a field manager raises on a phone and follow it to the payment run at month end, so each part below connects to the next instead of sitting in a separate tool. You choose which parts belong in the first release; the rest can follow once buyers trust the basics. Requesters, approvers, buyers, accounts payable and suppliers each get a view built for their own task, not one crowded screen with every option switched on.
Site supervisors and warehouse leads raise requests from a phone with photos, cost codes and delivery points pinned to a yard or job site. Catalog items fill in automatically from approved suppliers, and free text requests go to a buyer for sourcing before anything is ordered. Requesters can also copy a previous order for repeat items, which is how most consumables are bought in practice.
Requests carry the detail buyers need on the first submission.
Thresholds, cost centers and legal entities decide who approves, with delegation for leave and escalation when a request sits too long. Rules live in an admin screen your finance team edits without a developer, and every change to a rule is logged with who made it and why, which is what your auditors will ask for first.
Approvals follow policy without chasing people by email.
New vendors complete a self service portal: tax forms, insurance certificates, banking details and diversity status. Expiring certificates trigger reminders, and bank detail changes require a callback step and a second approver, which closes a common route for payment fraud. Duplicate checks on tax identifiers and bank accounts stop the same supplier being created twice under slightly different names.
Clean vendor records before the first purchase order goes out.
For firms selling to public buyers, a pipeline view tracks opportunities found on the Electronic State Business Daily and on the City of Dallas Bonfire portal, with due dates, required forms and HUB subcontracting plans attached to each pursuit. Addenda and question deadlines are logged too, so the team bidding knows exactly which version of the solicitation it is answering.
No missed deadlines or incomplete subcontracting plans.
Invoices are matched against the purchase order and the goods receipt captured at the dock, with tolerances you set per category. Exceptions route to the right buyer with the mismatch highlighted, and clean invoices pass straight to your accounts payable queue.
Accounts payable reviews exceptions, not every invoice.
Master agreements, rate cards and renewal dates sit beside the suppliers they cover. Purchase orders check against contracted prices, and owners get notice well before an agreement rolls over on terms nobody reviewed.
Contracted rates are actually paid, and renewals are deliberate.
Approved orders, receipts and invoices sync with the ERP you already run, whether that is Dynamics 365, NetSuite, SAP or Sage, through their APIs. Vendor masters stay consistent in both places, and failed syncs are flagged rather than lost.
One version of each order across purchasing and finance.
Texas buyers often hold resale or manufacturing exemption certificates, and suppliers in other states charge their own tax. Purchase orders carry the right tax treatment by item and ship to location, certificates are stored against each supplier, and invoices with unexpected tax lines are held for review before payment.
Fewer tax overpayments and cleaner records for an audit.
Vendors working for Texas governmental entities are covered by the state prompt payment law in Chapter 2251 of the Government Code. For suppliers, we track invoice submission dates, acceptance and expected payment against each public contract, so overdue items are visible and interest questions are backed by dates rather than memory.
Cash flow on public work you can actually forecast.
Spend by supplier, category, site and legal entity, with off contract buying and cycle times visible. Reports export for audit committees and for the diversity spend reporting many public and private customers ask suppliers to provide.
Purchasing decisions backed by numbers your finance team trusts.
Who this is for
North Texas purchasing teams rarely look alike. A regional headquarters in Irving has different problems from a distributor in the southern Dallas inland port or a contractor bidding to Dallas County. These are the four situations that come to us most, and each one changes what goes into the first release of custom procurement software development Dallas firms commission from us.
Companies that moved their head office to Las Colinas, Plano or Frisco often inherit several purchasing processes from acquired businesses. We build one requisition and approval layer above the existing ERPs, so the shared service center enforces a single policy while each business unit keeps its own chart of accounts. Reporting then rolls spend up across the group, which is often the first time leadership sees the full supplier list in one view.
Start with the policy, then connect the systems.
Warehouses near Interstate 20 and Interstate 45 buy fuel, packaging, parts and temporary labor at speed. These teams need mobile requisitions, receiving at the dock and fast matching, more than elaborate sourcing events. Receiving on a handheld at the dock, with quantities checked against the order, is what makes later invoice matching reliable for these teams.
Receiving accuracy drives everything downstream.
Firms that sell to the City of Dallas, Dallas ISD, DART or state agencies juggle Bonfire submissions, ESBD postings, HUB subcontracting plans and insurance requirements. We build the bid tracking and compliance records that keep each pursuit complete. Insurance certificates, bonding documents and past performance references are stored once and attached to each new bid, instead of being hunted down again whenever a deadline approaches.
Plants around the Metroplex often run purchasing on spreadsheets and email approvals. A focused first version covering requisitions, purchase orders and receiving replaces that without forcing a full ERP project at the same time. Once purchasing data is structured, choosing an ERP later becomes easier because you already know your categories, suppliers and approval needs.
Working together
Most clients begin with a fixed scope first release covering requisitions, approvals and supplier onboarding, then keep a retainer for integrations and new workflows. Larger groups sometimes take a dedicated squad of procurement software developers Dallas leadership can direct week to week. Our team of 80+ sits across Dubai, Riyadh and Karachi and has delivered 200+ projects across the UAE and the US; for Dallas clients we work remotely, with reviews by video call and written decisions after each one. Whichever model you choose, the code, documentation and infrastructure stay in your accounts, so changing the arrangement later never means starting again.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
React or Next.js for the web portals, React Native or Flutter for field requisition apps, Node.js or .NET services, and PostgreSQL. Hosting runs on AWS, Azure or Google Cloud in your own account, chosen to match what your IT team already supports.
01Mobile
02Data and cloud
03Marketing and tracking
It depends on the number of entities, integrations and workflows in the first release.
A single entity with one ERP and a standard approval matrix moves faster than a group with several ERPs and acquired business units. The biggest variable is usually data: vendor masters that need cleaning and cost codes that differ between sites. We set the timeline in discovery once the scope is written, and we split delivery so one unit can go live before the full rollout. That way your buyers see working software early, and lessons from the pilot shape the waves that follow rather than arriving after everything is built.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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