Services · Ecommerce development · Procurement subscription sites
Codeeo provides procurement subscription website development in New York for software companies whose customers include banks, insurers, nonprofits and the large corporate buyers of Manhattan. We build the pricing site, order forms, recurring billing, invoice delivery and customer account area that turn a signed contract into predictable revenue, with New York sales tax on prewritten software, SHIELD Act safeguards and the vendor due diligence that regulated buyers run on you all designed in.
New York customers rarely click buy now. They send security questionnaires, negotiate multi year terms and insist that invoices arrive through their own procurement network. A subscription platform built for this city treats that process as the main path, while still letting a small team start on a card in a few minutes.
200+ companies across the US and the UAEFrom a first store to a listed developer
Platform features
When a procurement software vendor sells to a New York bank, the buyer's own procurement team evaluates the vendor before anyone looks at features. Third party risk staff want security evidence, legal wants the master agreement, accounts payable wants invoices submitted through the bank's supplier portal, and the business sponsor wants a ramped price that grows as more departments adopt the tool.
Our platform supports that sequence. A trust center answers the routine questions and gates sensitive reports behind an NDA. Order forms generated from your plan catalog become subscriptions with ramps, co-terming and multi entity billing. Invoices are delivered by email, uploaded to buyer portals or sent through e-invoicing networks, and payments reconcile back automatically. Self serve plans for smaller teams use the same catalog, so pricing stays consistent across every channel you sell through in New York.
Banks and insurers supervised by the New York Department of Financial Services must assess their third party service providers under its cybersecurity regulation, 23 NYCRR Part 500. A trust center publishes your security overview, subprocessors and policies, and releases audit reports to verified buyers after NDA acceptance.
Security reviews start with answers already on file.
Account executives assemble order forms from approved plans and discount bands, attach the right master agreement version and send for e-signature. Once countersigned, the subscription, billing schedule and renewal date are created without anyone retyping figures.
Contract terms and billing never drift apart.
Enterprise deals often step up each year as more business units adopt the tool. The platform holds the full ramp schedule, invoices each period correctly, and co-terms any add on purchased mid contract so everything renews on one date.
Complex deals bill exactly as negotiated.
Large New York buyers frequently require suppliers to submit invoices through their own procurement or AP portal and to quote a PO on every invoice. We automate invoice export in the formats those portals accept and track each invoice from submitted to approved to paid.
Invoices stop disappearing into a customer's approval queue.
New York taxes SaaS as prewritten software, and local rates apply on top of the state rate in New York City. The tax engine applies the right rate by customer location, stores exempt organization certificates from nonprofits and handles customers in other states under their own rules. Invoices show the tax basis clearly, which matters to New York buyers whose AP teams check every line before approving payment.
Correct tax on every invoice, including exempt customers.
Global firms headquartered in New York may want separate invoices for US, UK and European entities, each in its own currency. Parent accounts see the whole relationship while each entity receives its own invoices and tax treatment.
One customer relationship, billed the way their finance team is organized.
New York federal courts hear a large share of website accessibility claims under the ADA. Pricing pages, checkout and account screens are built and tested against WCAG 2.1 AA, with keyboard access, screen reader labels and sufficient contrast, and we can prepare an accessibility conformance report.
Fewer legal risks and fewer lost buyers.
The SHIELD Act expects reasonable administrative, technical and physical safeguards for private information of New York residents. Billing data is encrypted, access is role based and logged, card data stays with the processor, and incident procedures are documented for your team.
Security you can describe accurately in a questionnaire.
Ninety days before an enterprise renewal, the account owner receives the contract terms, usage trend, open support issues and invoice history in one view. Customers whose usage is falling or whose invoices keep stalling are flagged early, so your New York account team can act before a buyer opens a competitive tender against you.
Renewals are prepared, not rescued at the last minute.
Nonprofits, agencies and smaller firms can pick a plan, pay by card or digital wallet and start the same day, with prorated upgrades and an account area for invoices and seats. When they grow, sales converts the account to an order form without losing history.
Small buyers start fast and grow into contracts.
Who this is for
New York procurement software companies sit in Flatiron lofts, Midtown towers and Brooklyn studios, but their customers are what shape the billing platform. A vendor selling to financial institutions needs different machinery from one selling to human services nonprofits, and both differ from a company whose growth comes from many small teams signing up online. These are the patterns we see most. Whichever one fits, the first step is the same: we read your contracts and invoices before we discuss screens, because in New York the paperwork usually decides how the platform must behave.
Your sales cycle is dominated by third party risk reviews and contract negotiation. We build the trust center, order form flow and ramped billing, and connect invoice delivery to the procurement portals your customers use. Every document a reviewer asks for has a home, and every negotiated term has a matching billing rule.
Win the security review and the deal moves faster.
Your customers are tax exempt, budget conscious and often funded by grants that run on fixed periods. We support exempt certificates, annual invoicing aligned to fiscal years, discounted nonprofit plans with eligibility checks and simple online payment by ACH, so a small finance office can renew without phone calls.
Nonprofit billing is mostly about clean paperwork.
You grew through self serve sign ups and now larger firms want contracts, invoices and security reviews. We extend the existing checkout with an order form path, enterprise invoicing and a trust center, keeping one plan catalog so self serve and negotiated customers never receive conflicting prices.
Add enterprise billing without breaking self serve.
Your product sells in Europe or Asia and your first US customers are in New York. We add US pricing, US sales tax handling, ACH payments and American English content to your platform, or build a US subscription site that shares customer records with your existing billing system.
US billing has rules your home market may not.
Engagement
We work with New York clients remotely, running discovery, design reviews, reconciliation sessions and training by video call, with a staging site and written decisions after every meeting. Codeeo has a team of 80+ across Dubai, Riyadh and Karachi, has delivered more than 200 projects across the UAE and the US, and is rated 4.7 from 23 Google reviews. Cost is driven by the number of contract types, ramp and co-terming rules, buyer portals to support, entities and currencies, and how much contract history needs migrating.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
We build on a React or Next.js front end with an editable CMS, an established subscription billing provider, a sales tax engine and e-signature, all connected to your CRM and accounting system. Payments go through a PCI DSS compliant processor supporting cards, ACH, Apple Pay and Google Pay.
01Web
02Commerce
03Data and cloud
04Marketing and tracking
Both depend on how complex your contracts are.
A pricing site with a few self serve plans, card payments and a customer portal is a modest build. Ramped enterprise contracts, multi entity billing, buyer portal invoicing and a trust center each add work and testing time. We agree scope in discovery, divide it into releases and put dates on each release in writing. We do not quote figures before we have seen your contracts, because they drive most of the effort. Other factors include the number of currencies, how many integrations already exist, and whether historic invoices must be reproduced in the new system for audit purposes.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
Get in touchPROVEN RESULTS
React
Next.js
TypeScript
Node.js
Laravel
WordPress
Shopify Plus
WooCommerce
BigCommerce
PostgreSQL
MySQL
MongoDB
AWS
Azure
Docker
GA4
Google Tag Manager
Search Console
Meta Pixel
Looker Studio