Services · Mobile app development · Security guard management apps
Codeeo designs and builds security guard management apps for licensed contract security companies and in-house security teams in Dallas. Officers get a phone app to clock in at the post, scan patrol checkpoints, write incident reports with photos and check their schedule. Supervisors and account managers get a dashboard that tracks every Texas DPS registration and commission, shows which posts are covered right now, and sends each client a clean daily activity report instead of a scanned logbook.
The product is shaped by Chapter 1702 of the Texas Occupations Code and the way the Private Security Program licenses companies and registers officers, so compliance lives inside the schedule rather than in a spreadsheet someone remembers to open. Our team works with Dallas clients remotely, and discovery and design reviews are held by video call.
200+ companies across the US and the UAEFrom a first store to a listed developer
What the app can include
A Dallas guard company might cover a downtown office tower, a gated apartment community in North Dallas, a hospital campus in the Medical District and a distribution warehouse off I-20 in the same week. Each site has its own post orders, its own patrol route and its own client contact who wants proof the work was done. The features below are the ones contract security firms in the city ask for most. We scope them against your current process, so the first release fixes the reports clients complain about and the compliance gaps that worry your operations manager. Custom security guard management app development Dallas firms commission from us usually starts with four or five of these and adds the rest once officers are using the app every shift.
Each officer profile holds DPS registration or commission status, Level II and Level III training records, expiry dates and the company license the officer works under. Renewal reminders go to the officer and your licensing coordinator well ahead of expiry, and the scheduler refuses to place anyone on a post their registration does not cover.
No officer works a shift their Texas registration does not allow.
Posts that need a commissioned officer are flagged during site setup. Only officers with a current commission and recorded firearm proficiency can be assigned there, and supervisors see a warning when a commission is close to lapsing, so the roster can be rebuilt before the gap reaches a client.
Armed coverage stays with officers cleared for it.
NFC tags, QR codes or geofenced points mark each checkpoint on a patrol route, from parking garage levels to warehouse dock doors. Officers scan as they walk, missed points raise an alert to the supervisor on duty, and the client sees the completed tour in the next morning's activity report.
Proof of patrol that does not depend on a paper log.
Structured forms for trespass, theft, vehicle damage, medical calls and alarm responses, with photos, video, timestamps and post location attached. Officers write in English or Spanish, a supervisor reviews, and the report goes to the client in a consistent format your account managers no longer retype.
Client-ready incident reports within the same shift.
Post schedules for round-the-clock sites, open shift broadcasts, swap requests with approval, and warnings before a shift pushes an officer past forty hours in a week. Federal overtime rules apply in Texas, so a supervisor sees the overtime effect of a swap before approving it.
Gaps filled before they turn into no-shows.
Officers on outdoor or overnight posts get timed check-in prompts, and a missed check-in escalates to the on-duty supervisor. In a North Texas summer the interval can be shortened for exposed posts such as construction sites and surface parking lots, with a panic button on every screen.
Lone officers are never out of contact for long.
Gatehouse and lobby posts record visitors, contractors, deliveries and license plates, with pre-registration links for expected guests. Visitor records sit apart from officer data, because they can fall under different privacy rules and retention periods than your personnel files.
Gate and front desk records a client can search.
Property managers and facility directors log in to see daily activity reports, completed tours, open incidents and post coverage for their own sites only. They can raise requests, approve extra coverage for an event and download reports for owners or insurers.
Clients see the work instead of asking for it.
Verified clock-in and clock-out times flow into your payroll provider and into client billing by post and by hour. The hours you pay officers and the hours you invoice clients come from the same record, which makes month-end reconciliation far shorter.
Fewer disputes over billed hours.
Who this is for
Security work in Dallas is spread out. Posts sit along the Dallas North Tollway, through the Stemmons Corridor and out toward Love Field, and a supervisor driving between them cannot be everywhere at once. The operators who get the most from a custom app already know where their paper process breaks: missed tours that only surface in a client complaint, registrations that lapsed without anyone noticing, or reports that take an account manager an hour to clean up. These four situations come up most often.
You have moved past a handful of sites and now run dozens of posts with officers who rarely visit the office. Text messages and shared spreadsheets no longer hold the schedule together. We build an officer app and an operations dashboard that replace both, with Texas registration checks built into scheduling so expansion does not outpace compliance. The first release usually covers clock-in, tours, incident reports and the roster, and the client portal follows once officers are comfortable with the app.
Start with the shift, then add the extras.
Patrol firms cover many properties in one shift: lockups, alarm responses, parking enforcement and drive-by checks across Dallas neighborhoods. The app plans the route, records arrival and departure at each property, and stamps every check with time and location. Alarm calls can be dispatched straight to the nearest unit on the road. Each property owner then gets a report showing exactly which visits happened, rather than a monthly invoice that simply lists hours.
Every visit stamped, every property reported.
Hospitals, corporate campuses, universities and event venues in Dallas often run their own security staff alongside contract officers, and they need one view of both. We build role-based access so in-house officers, contract officers and facilities staff each see what they should, with incident data kept inside your organization and exportable for risk and legal teams. Event days get temporary posts, extra checkpoints and a separate roster that closes when the event does.
Event rosters should close when the doors do.
Off the shelf guard platforms work until clients ask for reports in their own format, your payroll provider will not connect, or per-officer subscriptions grow faster than your margins. A custom build gives you your own data model, your own brand in the app stores and integrations that match systems you already pay for. We plan the migration from the old platform so historical incident reports and tour records come across intact and stay searchable.
Your history should move with you.
How we work together
Most Dallas operators begin with a fixed-scope first release built around one or two pain points, then keep a monthly retainer for improvements as clients ask for new reports and new sites come on. Larger companies running several branches sometimes take a dedicated team that works on the platform full time. In every model you hold the code and the accounts. Codeeo has delivered 200+ projects across the UAE and the US, with a team of 80+ across Dubai, Riyadh and Karachi, and we are rated 4.7 from 23 Google reviews. Sprint demos for Dallas clients run by video call, and test builds go straight to your supervisors' phones so each feature can be tried on a real post before it is signed off.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
Native or cross-platform officer apps that keep working in stairwells and underground garages, a web dashboard for operations, and integrations chosen to fit your payroll, billing and alarm systems rather than replace them.
01Mobile
02Data and cloud
03Marketing and tracking
It depends on scope, integrations and how many sites go live first.
A first release covering clock-in, patrol tours, incident reports and scheduling is far smaller than a platform with a client portal, payroll export, alarm dispatch and multi-branch reporting. We set the timeline in discovery once the scope is written down, and agree it with you before design starts. Pilot length matters too: running the app on a few Dallas posts beside the paper process adds time but catches problems before every officer depends on it.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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