Services · Mobile app development · Security guard management apps
Codeeo builds security guard management apps for New York City guard agencies and proprietary security departments. Each officer has a phone app for clocking in, lobby desk logs, patrol rounds, fire guard duties and incident reports. Your operations team gets one console showing New York State registrations, training deadlines, FDNY certificates, coverage by building and every open incident, from a Midtown tower to a warehouse in Queens.
In New York the guard, not just the agency, must be registered with the Department of State, and training continues every calendar year. The app turns those obligations into schedule rules and reminders. We work with New York clients remotely, and discovery, reviews and demos take place by video call.
200+ companies across the US and the UAEFrom a first store to a listed developer
Inside the app
New York security work is vertical and dense. One agency might staff a lobby desk on Park Avenue, fire guard posts at a Brooklyn construction site, overnight rounds at a Bronx hospital and a loading dock in Long Island City, with officers who all arrive by subway. Paper sign-in sheets and group texts cannot keep track of that across hundreds of posts. Our custom security guard management app development New York clients ask for usually combines state compliance with the practical problems of the city: dead zones underground, buildings that each want their own reporting, and shift changes that depend on trains running. These are the features we draw from, and discovery decides which belong in the first release and which can wait for the next one.
Each officer's New York State security guard registration is stored with its two-year expiry, along with any armed guard credentials and the pistol license an armed post requires. Renewal reminders go out well ahead of time, and the console shows at a glance which officers cannot legally be scheduled next month.
No surprise lapses at renewal time.
New York requires an 8 hour pre-assignment course, a 16 hour on-the-job course within 90 days of starting work, and an 8 hour annual in-service course each calendar year. Armed guards add a 47 hour firearms course and annual armed in-service training. The ledger counts down every deadline.
Every officer's training status visible on one screen.
Many building and construction posts also need an FDNY Certificate of Fitness, such as fire guard or fire safety roles. The app holds each certificate with its expiry, links it to the posts that require it, and stops an uncertified officer from being placed there.
Fire safety posts staffed only by certified officers.
Front desk officers check in visitors, couriers and contractors against tenant pre-registrations, print or text passes, and log after-hours access. Each building's rules sit in the app, so a relief officer covering an unfamiliar lobby follows the same procedure as the regular one.
Consistent lobby procedure, whoever is at the desk.
Basements, mechanical floors, loading docks and concourses are where patrol scans and incident photos most often fail. The app stores everything on the phone, keeps the correct timestamps, and syncs when the officer returns to signal, with nothing lost and nothing duplicated.
Rounds recorded underground as reliably as on the street.
Officers coming by subway or bus can confirm they are on the way, flag delays and see who is waiting to be relieved. Supervisors spot a late relief early and can hold the outgoing officer or send someone nearer, instead of finding an empty post.
Fewer empty posts at shift change.
Where officers are covered by a collective bargaining agreement, such as those negotiated by 32BJ SEIU, scheduling must respect seniority, overtime distribution and post assignment rules. We encode the rules your agreement sets, so supervisors fill shifts without triggering grievances.
Scheduling that follows the contract you signed.
New hires read and acknowledge your electronic monitoring notice inside the app on their first login, and existing officers receive it too. Acknowledgments are stored with a date, so you can show exactly who was told what and when.
Notice records ready if anyone questions them.
Incident forms capture photos, witness details and, where police attended, the NYPD complaint or report reference. Supervisors approve each report, then it routes to building management, the tenant contact or your client's risk team according to the rules for that building.
The right people see each incident the same day.
New York guard forces bring together officers who think and write in Spanish, Haitian Creole, Bengali, Russian, Chinese and many other languages. The officer app can present instructions and form labels in the languages your team uses, while every report reaches building management in English after supervisor review. Post orders for each building can be stored in more than one language so a relief officer reads them properly.
Clearer reports from officers writing in a second language.
Who it suits
Most security guard management app developers New York agencies talk to will offer the same patrol and reporting screens. The difference is in how the app fits the kind of work you do and the buildings you staff. A lobby desk team needs speed and polish, a construction site team needs logs that stand up to an inspector, and a hospital team needs dispatch and strict confidentiality. These are the four operations we see most, each with a different first release and a different set of people who will use the client side of the app.
Commercial towers in Midtown, Hudson Yards and the Financial District expect polished lobby service, tenant reporting and tight fire safety coverage. The app combines visitor management, FDNY certificate checks, patrol rounds through mechanical floors and a property manager portal. Account managers stop compiling weekly reports by hand, because each building's report builds itself from the shifts officers have already logged.
Tenant-ready reporting for each building.
Apartment buildings and mixed-use developments in Brooklyn, Queens and the Bronx need package room logs, visitor control, quality-of-life incident reports and contact with building management at night. Officers often cover several small buildings in one shift. The app ties each entry to the right building, sends managers a morning summary and keeps resident details visible only to staff who need them.
Construction sites run perimeter patrols, gate logs for deliveries and, in many cases, fire guard duties with their own logbooks. We build timed rounds, hot work and fire watch logs, gate records and incident forms with photo evidence for the general contractor. Posts open and close as phases of the project start and finish. The general contractor and the owner's representative can each log in to see the records that concern them, without calling your office.
Site posts that follow the build program.
Proprietary security teams at hospitals and campuses work across many buildings, respond to calls, escort staff and students, and keep detailed incident records for their institutions. We build dispatch, call logging, escort requests and incident workflows with strict role-based access, so sensitive reports stay with the people allowed to read them, and data can be exported to the institution's own systems. Contract officers who supplement the in-house team can be added with narrower permissions.
How we work together
A fixed-scope first release suits agencies that know their main problem, such as lapsed registrations or messy incident reports. A monthly retainer keeps the app improving once it is live. A dedicated team suits larger operations with several departments and a long list of integrations. Codeeo has delivered 200+ projects across the UAE and the US, with a team of 80+ across Dubai, Riyadh and Karachi, and we are rated 4.7 from 23 Google reviews. We have no New York office; the team works with clients there remotely, by video call, and test builds go to your supervisors so each feature is tried on a live post before sign-off.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
iOS and Android officer apps built for offline use underground, a web console for operations and clients, and secure cloud hosting configured to meet the safeguards your data security program sets out. Integrations are chosen around the payroll, access control and building systems your agency already runs.
01Mobile
02Data and cloud
03Marketing and tracking
The schedule is set in discovery, after the first release is defined.
Timing depends on how many user groups are in scope, which systems the app connects to and how many compliance rules it enforces, such as training deadlines, FDNY certificates or union scheduling rules. A field app for patrols and incidents is a smaller first step than a full platform with lobby tools and client portals. We agree dates in writing, then pilot in a few New York buildings before a wider rollout. Agencies with many accounts often roll out one borough or one client portfolio at a time, which spreads the training load on supervisors.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
Get in touchPROVEN RESULTS
Swift
Kotlin
Flutter
React Native
PostgreSQL
MySQL
MongoDB
AWS
Azure
Docker
GA4
Google Tag Manager
Search Console
Meta Pixel
Looker Studio