Services · Ecommerce development · Sports membership sites
Codeeo delivers sports membership website development in New York for indoor tennis and squash clubs, climbing and boxing studios, rowing and cycling clubs, and adult sports leagues across the five boroughs. The site sells memberships, winter court contracts and team fees, handles renewals and waitlists, applies the right tax to each charge and gives members a portal for payments, bookings and club content. Staff run the whole roster from one dashboard instead of three tools and an inbox.
Space is the scarce resource in New York, so membership rules tend to be about who gets which hour. Our sports paid membership platform development in New York builds those rules into the system itself. Codeeo has delivered 200+ projects across the UAE and the US, and works with New York clients remotely, by video call.
200+ companies across the US and the UAEFrom a first store to a listed developer
Platform features
New York clubs rarely sell a single plain membership. An indoor tennis club sells winter season contracts for a fixed weekly hour, a squash club runs a waitlist for full memberships, a studio sells monthly plans to people who work in Midtown and live in Brooklyn, and a social league charges a team fee plus individual dues. On top of that sits a tax picture with state and city layers. Sports subscription website development in New York therefore starts with the rules: which hours belong to whom, what renews and when, and how each charge is taxed. The features below are the ones we build most for clubs here, and discovery sorts them into a first release and later ones. Snow days, building closures and holiday weeks also need written rules, because members paying for a fixed hour notice every one they lose.
Indoor tennis and squash clubs sell a fixed weekly hour for the whole winter season. Returning contract holders get first refusal on their slot, partners on a shared contract each see their share, and open slots release to the waitlist on a date you choose. Missed weeks and substitutes follow your written rules. When a storm or building issue closes the club, the affected hour is credited or rescheduled under the same rules.
Prime hours sold fairly and tracked without a whiteboard.
Clubs with limited space keep a visible queue. Applicants pay any deposit you require, see their position if you choose to show it and receive an offer with a deadline when a place opens. Board or manager approval can sit between the offer and the first charge. Applicants can update their details while they wait, and lapsed members can be offered a return place ahead of the queue if your rules allow it.
A queue members trust, and a record of every offer.
Members often train near the office on weekdays and near home at weekends. Tiers can cover one location, a pair or all of them, and members living in New Jersey, Westchester or Long Island join and pay online the same way as city residents. Guest visits at a site outside a member's tier are charged at the guest rate.
Plans that match how New Yorkers actually move around.
Employers in Midtown, Hudson Yards or the Financial District can sponsor staff. The company account holds eligible employees, pays one invoice, and sets whether staff top up for upgrades or family members. Employees leaving the company move to a personal plan with their history intact. Reports show HR how many sponsored staff actually use the club each month.
One invoice for HR and a normal experience for staff.
New York State taxes dues paid to certain social or athletic clubs, and New York City applies its own sales tax to some gym and health club charges. Which applies to you is your accountant's decision; the platform lets you set tax per product, so dues, court fees and pro shop sales are each treated correctly.
Each line on a receipt carries the right tax.
New York's automatic renewal law, General Business Law section 527-a, expects renewal terms shown clearly before payment, the member's consent and an acknowledgment they can keep. The checkout presents those terms in plain language, stores the consent and sends the acknowledgment by email, with cancellation instructions included.
Renewal terms members saw, agreed and kept.
Members update cards, see statements, book the hours their tier allows, find substitutes for their contract slot, add guests and download receipts for employer reimbursement. The portal works in any phone browser, so nobody needs to install anything to use it. Members can also see their contract hour, upcoming installments and any credits from closed sessions.
Routine requests no longer reach the front desk.
Ladders, league standings, team rosters, coaching videos, event photos and committee documents are visible only to members, with access set by tier. Captains of league teams can post updates to their own team page. Notifications tell members when a ladder challenge or league result involves them.
Members feel the club between visits.
Our sports membership payment integration New York clubs rely on takes cards, Apple Pay, Google Pay and ACH, and splits a winter contract into installments when you allow it. Card data stays with the processor to reduce PCI DSS scope, and failed charges retry before access pauses. Refunds and credits post against the same member ledger for clean reconciliation.
Large seasonal fees become easier to pay on time.
New York's SHIELD Act requires reasonable safeguards for private information and notice after a breach. We apply role based access for staff, encrypted storage, logging, regular updates and a documented response plan, so your club can show what it does to protect member data.
Safeguards you can describe when someone asks.
Who this is for
Every New York club works around limited space, high rent and members with busy, fixed schedules. Within that, the membership model varies a lot by sport and by borough. A Bronx rowing club, a Brooklyn climbing studio and an Upper East Side squash club need different things from the same kind of platform. These are the four groups we see most, and how the build changes for each one. In each case the public site still has to win new members, so the plan pages are written and designed to sell as well as to inform.
Winter season contracts, guest fees, junior programs and ladders, often with demand far above available court time. The site handles contract renewals in spring, first refusal for returning players, a public page for open court time and a waitlist for full membership. Statements combine dues, contract installments and lessons in one place. Junior players under 13 register through a parent account, with consent collected where COPPA applies.
Built for the October rush.
Locations in two or three boroughs, each with its own class timetable and capacity. Members need single site and all access plans, freezes for travel, transfers between sites and receipts they can expense. Owners need revenue and attendance by location and a single member record. Class packs and drop ins sit next to memberships for visitors and people still deciding.
One member record wherever they train.
Often volunteer led, with annual dues, equipment fees, safety requirements and a short outdoor season. The platform tracks which members have passed the checks needed to take out a boat or join a ride group, and keeps committee handovers simple each year. Boat or bike storage, locker fees and racing entries can be billed alongside dues on one statement.
Easy for volunteers to run.
Teams play in gyms and on fields across Manhattan, Brooklyn and Queens. Captains register and pay for a team or invite players to pay their share, and individual members pay annual dues for perks and priority registration. Rosters, schedules and standings sit behind the login. Free agents can join a waitlist and be placed on teams that need players.
Team fees and member dues in one checkout.
How we work together
Clubs replacing an old site or a patchwork of forms usually start with a fixed scope first release. Operators adding locations or seasons each year tend to keep a monthly retainer for that ongoing work. Larger groups building their own booking and member products can take a dedicated team. Our team works with New York clients remotely: discovery workshops, design reviews and staff training all take place on video calls, and decisions are written into shared documents that your managers and board can check later. After launch, a retainer typically covers new seasons, price updates and reports the board requests.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
We choose tools around your club: WordPress or Next.js for the site, Stripe Billing or a similar processor for recurring and installment payments, and Laravel when contracts and waitlists need custom logic. Data stays in US hosting under your accounts. Existing door access and court booking systems connect through their APIs where they offer them.
01Web
02Commerce
03Data and cloud
04Marketing and tracking
It depends on contracts, locations and how tidy your records are.
A single studio with monthly plans moves faster than a racquet club with seasonal contracts, waitlists and installment plans across two sites. Importing members and their contract hours also takes care. We fix the timeline after discovery and plan go live before your busiest renewal window, never in the middle of it.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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